EditWise Features

Every Workflow Your Editing Agency Runs
Unified

Your team, your clients, your editors, your deadlines, your files, your finances, your revisions — all running in one purpose-built system for video production teams.
EditWise replaces Trello, Clockify, Sheets, Frame.io, Drive links, and email chaos with a clean, structured environment built for real-world editing pipelines.
Project Management ↓Client Review ↓Time Tracking ↓
Finances & Profitability  ↓File Management ↓Client Management ↓Team Management ↓
PROJECT MANAGEMENT

Project Management
Built for Editing Teams, Not Developers

Finally, a project system that mirrors how real video agencies organize timelines, formats, deliverables, and revision cycles.

Not generic boards. Not software engineering workflows. Actual editing workflows.

📅 Multiple Views (With Purpose)

• Kanban View – Clear Production Flow: Assign editors. Track progress. Prioritize tasks. Everything moves visually through your pipeline.
• Calendar View – Deadline Clarity: See all timelines, production dates, deliverables, and client expectations in a unified calendar.
• Table View – Operational Control: Sort, filter, and manage high-volume tasks with speed and precision.

The job of your PM tool is to remove guesswork. EditWise gives editors clarity in seconds.

🪜 Tasks, Milestones & Subtasks

Task descriptions. File attachments. Assignees. Statuses. Priority levels. Due dates. Comments.

Plus: Milestones and task grouping to structure long projects.

🎞️ Video Segments (Your Killer Differentiator)

General tools don’t have this. Editing agencies require it.

• Video Segments let you split a project into logical chunks: Intro, B-roll, Vox pop, Cutdowns, Client-specific versions, Social crops, Scene timelines.
• For each segment you can attach: Tasks, Files, Versions, Deliverables, Comments, Assignees.

This is why agencies switch to EditWise. No competitor replicates this.

🗃️ Deliverables & Approvals

• Every deliverable has: Version history, Client comments, Timestamped notes, Approval markers, Internal team discussion, Status changes, Attachments or file links.

This eliminates lost feedback across email, WhatsApp, or Drive.

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Icons of Google Sheets, Asana, and Microsoft Excel with the word Inaccuracy on a rounded green background.
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See How Your Projects Look in EditWise →

🤝 15-minute demo. Real dashboards. No sales pitch.

CLIENT REVIEW & COMMUNICATION

Client Review
Clean, Structured, Professional

No more chaotic email threads, WhatsApp messages, or “Can you send that again?” confusion.

Give clients a powerful review portal with zero learning curve.
Icons for Google Drive, Trello, and Gmail followed by the word Disorganized on a light green rounded rectangle background.
Icons of Gmail, Apple Mail, and Microsoft Outlook with the word Confusion on a green background.
Icons of Google Sheets, Asana, and Microsoft Excel with the word Inaccuracy on a rounded green background.
Icons of Google Calendar, ClickUp, and Clockify with the word Misalignment on a rounded light green rectangle background.

👤 Beautiful, Organized Client Home

Give clients a powerful review portal with zero learning curve.

• Clients see: their projects, their deliverables, their files, their deadlines, their comments and their approvals.

Everything organized automatically.

⏱️ Timestamped Comments

Clients leave comments on deliverables exactly where the correction is needed.

No misinterpretation. No confusion. No lost messages.

🔄 Revision Cycles & Versions

Every version stacks cleanly. Every change is documented. You always know the latest.

🪪 Client-Facing Branding

Agency logo. Branded portal. Clean interface. Professional experience.

Enterprise includes full white-label, custom domain, and color palette.  

• Why Agencies Love This? Faster approvals. Clearer feedback. Fewer misunderstandings.

Clients actually enjoy using it. Editors always know what to fix.

Show Me the Client Portal →

🤝 15-minute demo. Real dashboards. No sales pitch.

TIME TRACKING & TEAM PRODUCTIVITY

Time Tracking
Your Editors Will Actually Use

Built into your workflow — not bolted on as another tool.

⏱️ Core Time Tracking Features

Manual time entries. Stopwatch mode. Log time from tasks. Filter by editor, client, project. Billable vs non-billable. Time approvals. Team time overview. Exportable logs.
Everything is one tap away from your daily workflow.

👥 Team Capacity & Performance

The system helps you answer questions like: Who is overloaded? Who is under-utilized? Which editors are the most efficient? Where are we losing hours?
Time data drives profitability, resource planning, and pricing decisions.

See Your Team’s Time in EditWise →
FINANCES & PROFITABILITY

Know Exactly Which Clients
Make You Money — and Which Don’t

Real-time project profitability without spreadsheets, manual math, or end-of-month surprises.

Result: You finally run your agency with financial clarity, not gut feeling.

💰 Budgets & Expenses

Create budgets, track expenses, assign cost categories, and monitor financial health in real-time.

⏱️ Time → Invoice Conversion

Approved time entries flow directly into invoices. No more manual line items (we have those as well if you need them).

🪄 Smart Invoice Wizard

• Invoices pre-fill with: Task hours, Hourly vs fixed pricing, Expenses, Taxes, Project metadata.

You just review and send.

📈 Profitability Dashboard

• See profit per: Project, Client, Editor, Service type, Month / quarter.

💵 Client Spending Trends

See which clients grow, which shrink, and which drain your resources.

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Icons of Google Sheets, Asana, and Microsoft Excel with the word Inaccuracy on a rounded green background.
Icons of Google Calendar, ClickUp, and Clockify with the word Misalignment on a rounded light green rectangle background.
Icons of Google Calendar, ClickUp, and Clockify with the word Misalignment on a rounded light green rectangle background.
Show Me Agency Profitability in EditWise →

🤝 15-minute demo. Real dashboards. No sales pitch.

FILE MANAGEMENT

A Centralized File System
for Your Entire Agency

No more scattered Drives, random folders, or “Where’s the footage?” disasters.

File Explorer Features. Global file explorer. Project folder structure. Segment + deliverable linking. File upload. File metadata. Version tracking. Raw files + exports organization. Search & filtering.

Everything is categorized automatically based on the project and its segments. This eliminates file sprawl — the #1 operational pain for scaling agencies.

Show Me File Explorer →

🤝 No sales pitch. I open our real dashboards and show you exactly how agencies run everything inside EditWise.

CLIENT MANAGEMENT

Manage All Your Clients
With Ease and Without Chaos

Contacts, agreements, pricing models, communication logs — everything organized by client, not lost in inboxes.

⚙️ Client Management Features

• Client profiles.
• Pricing models (hourly, monthly, per-project). • Communication logs.
• Notes and reminders.
• Client-specific file structure.
• Client deliverables history.
• Client feedback history.
• Auto-organized projects.

👁️ Everything Your Team Needs, in One Place

• Your team never again asks: What exactly did this client want? When did they last pay? Where’s their logo? Their files? Their references?

Everything is in one place. Client-specific file structure.

See Your Team’s Time in EditWise →
TEAM MANAGEMENT & PERMISSIONS

Run Your Team
Like a Real Production House

Finally, a team operations system built for real editing agencies — not generic HR tools. Scheduling, permissions, workload, and capacity all unified in one place.

🔐 Roles & Permissions (Real Access Control)

• EditWise includes powerful role-based management: Admin, Editor, Project Manager, Tester, Custom roles (Studio & Agency plans).
•  Full RBAC (Agency plan): 120+ granular permissions covering: Viewing and managing finances, Team management, Time approvals, Deliverables and project access, Client visibility…and much more.

Your team gets clarity. You keep total control over who can access what.

🗓️ Leave Management (Built for Production Cycles)

Editing agencies need predictable scheduling — not sudden gaps.

• EditWise includes: Request & approval flows, Leave calendars, Team-wide visibility for planning, Automatic capacity impact.

Vacations stop being chaos. Planning finally becomes predictable.

📋 Team Overview Dashboard (Your Command Center)

A real-time dashboard designed for agency owners and operations managers.

• Track: Editing workload, Time logged, Efficiency, Current assignments, Team availability.

Instant clarity on who’s overloaded, who’s free, and how production capacity shifts day by day.

Icons for Google Drive, Trello, and Gmail followed by the word Disorganized on a light green rounded rectangle background.
Icons of Gmail, Apple Mail, and Microsoft Outlook with the word Confusion on a green background.
Icons of Google Sheets, Asana, and Microsoft Excel with the word Inaccuracy on a rounded green background.
See How Your Team Runs on EditWise →

🤝 15-minute demo. Real dashboards. No sales pitch.

TEMPLATES & AUTOMATION

Speed Up
Every Future Project

Contacts, agreements, pricing models, communication logs — everything organized by client, not lost in inboxes.

📋 Project Templates

• Create templates for: YouTube content, Client onboarding, Revisions & approvals, Podcast editing, Reels & Shorts, Commercials, Retainer workflows, Multi-format campaigns.

Templates let your agency work twice as fast with half the decisions.

🤖Automations (Future Feature Expansion)

Your system will soon support:
‍
• Automatic task creation,
• Predicted timelines,
• AI-driven project setup,
• Data-driven recommendations.

INTEGRATIONS

Integrates
With the Tools You Already Use

EditWise centralizes your workflows — but plays well with your ecosystem.

• Planned or supported integrations: Vimeo, Email notifications, Export automations, Webhooks & API (Enterprise plan).

Budget & Profit Tracking
Email Notifications
Export Automations
Webhooks & API
WHY EDITWISE WINS

Everything Your Agency Needs
Nothing You Don’t

Most project management tools were built for developers, designers, marketers, or general workloads.

EditWise is built for

Video editing agencies

EditWise is built for

Post-production teams

EditWise is built for

Production studios

EditWise is built for

High-volume content operations

That’s why it fits your workflow naturally, without forcing you to adapt to someone else’s system.

EditWise feels like it was designed inside a real editing agency — because it was.

Ready to See
How This Works for Your Agency?

Book a 15-minute workflow demo and see your entire operation visualized inside EditWise.
Book Your Demo →

🤝 No sales pitch. I open our real dashboards and show you exactly how agencies run everything inside EditWise.

🎁 Book this week → Get your first month free

Book now →
Used by Fast-Growing Video Agencies
From 5-Person Studios to 20+ Editor Operations